Job Opportunity: Cataloging Librarian, The Cleveland Museum of Art


The Cleveland Museum of Art seeks a Cataloging Librarian.

The Ingalls Library is a nationally recognized art research library founded in 1916, with 500,000+ volumes in all formats reflecting the encyclopedic art collection of the museum and with particular depth in Asian art, French decorative arts, European Painting and Sculpture and Modern Art.  The library works closely with the Museum Archives to offer comprehensive access to art information and serve the general public, independent researchers and all museum departments, and students from every school and degree level–including graduate students and faculty in the Cleveland Museum of Art/Case Western Reserve University Joint Program in Art History and Museum Studies.

The Cataloging Librarian oversees all aspects of the cataloging department of the Ingalls library to ensure organization and bibliographic control of library resources in all formats in support of research.  The position is responsible for leading development, implementation and evaluation of cataloging, and metadata policies and practices.  The position supervises cataloging activities and workflows, metadata and quality control of all library materials. The position participates in the Senior Staff Group and the Technical Services Management Team.


Master’s degree in library science (M.L.I.S.) from an ALA-accredited program. Bachelor’s degree (B.A.) in art history or related field preferred.  A minimum of three years experience in an academic or research library with at least two years cataloging experience; or equivalent combination of education and experience.  Supervisory experience required.  Familiarity with integrated library systems and OCLC required.  Working knowledge of at least two foreign languages preferred as well as a proficiency in using dictionaries for other foreign languages.  Demonstrated knowledge of current metadata and cataloging standards, such as MARC, EAD, and Dublin Core.  Working knowledge of AACR2/RDA, Library of Congress Subject Headings, and Library of Congress classification. Project management experience preferred.  Demonstrated organizational, decision-making and problem-solving skills including the ability to create policy; supervise staff, work-study students, volunteers and interns; and prioritize and manage workflow, projects, and multiple tasks while meeting deadlines and solving problems in a dynamic environment.  Excellent research, and oral and written communication skills. The employee must also occasionally lift and/or move up to 25 pounds.


  • Supervise and perform all administrative duties related to cataloging staff, work-study students, interns, practicum students, and volunteers by prioritizing, organizing, and assigning work; training and evaluating staff; reviewing work in progress; and updating Director of Ingalls Library on status of projects and assignments.
  • Set standards for quality of records produced by cataloging department. Act as a resource for cataloging department staff members for questions concerning the cataloging of any item with special attention to complex materials.  Revise daily cataloging work as necessary, including making corrections to description, subject analysis, classification, and authority source information, and ensure that completed cataloging complies with the required local and national standards.
  • Perform original and copy cataloging of books and non-book materials in English and all other European languages for the library utilizing national cataloging standards, including MARC, AACR2/RDA, LCSH, and LCCN.
  • Coordinate outsourcing of all Asian language and Western language materials, including selection of materials, negotiation of contracts, oversight of shipments, and establishment of criteria for quality control.
  • Resolve complex cataloging and authority problems, including maintenance of bibliographic database records, making changes, additions, deletions, and merges in the bibliographic and authority files as necessary.
  • Provide backup support for cataloging staff as needed.
  • As directed, establish name authority headings for ArtNACO funnel project, including research and application of Library of Congress rules for the establishment of headings. Oversee library’s participation in the ArtNACO funnel project including revision of authority records, resolution of problems, training of staff, and liaising with ArtNACO coordinator.
  • Maintain proficiency in all essential functions of OCLC and integrated library system, including assisting with implementation of new system in fall 2019.

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