Sound Archives Metadata Librarian, Stanford University

Description & Details
 Stanford Libraries invites applications for the Sound Archives Metadata Librarian in the Archive of Recorded Sound. The person in this position will be responsible to provide cataloging and metadata for published and digital sound recordings and for arrangement and description of archival sound recording collections in the Archive. The ideal candidate will possess knowledge and background in both cataloging and archival description, along with creativity and adaptability to work effectively in a dynamic, production-oriented environment. Review of applications will begin July 1, 2019. Earliest start date is September 1, 2019.

Established in 1958, the Stanford Archive of Recorded Sound was one of the first major collections devoted to the acquisition, preservation, and dissemination of historically and artistically significant sound recordings. Stanford Libraries recognized early on that these aural documents should be an integral part of a university’s scholarly resources. The Archive houses more than 400,000 sound recordings. With a number of items dating back to the late 1800s, almost every format developed to record sound can be found here: wax cylinders, piano rolls, shellac and vinyl discs, acetate and aluminum transcription discs, magnetic wire recordings, tapes, compact discs, etc.



  • Provides original cataloging for sound recordings and related materials including the preparation of authority work.
  • Creates non-MARC metadata for digitization projects.
  • Arranges archival sound recordings in all formats and materials related to collections of sound recordings according to accepted archival practices and standards to facilitate discovery for research and use.
  • Describes archival sound recording collections and related materials by creating finding aids using DACS and EAD applying LC vocabularies and authority records according to archival standards.
  • Assists with devising and coordinating large scale cataloging projects (grant, outsourced, or in-house)
  • Analyzes and documents cataloging, metadata, and archival workflow, policies, and procedures and coordinates them with Music Metadata Services and the Sound Archives Librarian.
  • Remains current on local, national, and international cataloging, metadata, and archival standards and practices, OCLC Connexion, SIRSI Symphony, ArchivesSpace, etc. Remains informed of current trends in music metadata.
  • Regularly maintains cataloging and finding aid databases and resolves metadata issues and problems.
  • Prepares processed archival collections for transfer to offsite storage.
  • Supervises student assistants and other staff in the Archive of Recorded Sound.



  • MLS/MLIS degree from an ALA-accredited graduate school is required or equivalent in training and experience.
  • B.A. in music or equivalent is required with demonstrated subject knowledge of music history and theory. A graduate degree in music is highly desirable.
  • Demonstrated knowledge of music sound recording cataloging using RDA, LC authorities and vocabularies, and MARC formats in an automated cataloging system is required. Knowledge of music cataloging for other resource types (score, book, video, etc.) is highly desirable.
  • A minimum of three years’ original music cataloging experience or a combination of original music cataloging and other relevant professional library experience is required. Experience creating NACO authority records is desirable. Experience with SIRSI Symphony and OCLC Connexion highly desirable.
  • Knowledge of or ability to learn DACS, EAD, LCSH, authorities, XML, and archival description is required. Experience with ArchivesSpace and the creation of web-based finding aids is desirable.
  • Knowledge of or ability to learn MODS is required. Knowledge of other non-MARC metadata standards, including BIBFRAME, is desirable.
  • Reading ability of at least one modern European language, German, French or Italian strongly preferred. Working knowledge of other languages is desirable.
  • Knowledge of audio archives principles and practices is preferred.
  • Knowledge of reference materials and research tools in music and audio recordings is required.
  • Ability to manage student assistants.
  • Excellent written and verbal communication skills
How to Apply / Contact
This position is open until filled. The full job description is available at (job number 83232). Applicants must apply through the Stanford Careers website. Stanford University is committed to the principles of diversity and encourages applications from women, members of ethnic minorities and individuals with disabilities

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