Seeking a vibrant team member with strong customer service and communications skills to provide public access to Special Collections including materials, art and objects owned by the Library Corporation. This is a unique opportunity to manage the most comprehensive archive of primary and secondary source material related to Concord history, life, landscape, literature, people, and influence from 1635 to the present day. Supervises Special Collections staff and manages operation, programming and outreach to support Special Collections including: mounting exhibitions, developing and displaying collections, donor relations, preparation of descriptive tools affording access to materials within collections, and providing reference and related services.
Requires equivalent to MLS and 5-7 years’ experience in special collections or archives, including supervisory experience. An advanced degree in American literature or early American history is highly desired. Familiarity with library technologies related to metadata and digitization is also desired. Hiring pay range: $31.27 – $39.22/hour.
Applications must be received in the Concord Human Resources Office by Friday, May 31, 2019. The Town reserves the right to modify the application deadline, and/or to accept applications after the deadline, to best serve the interest of the community.After the deadline, all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews and/or other assessments. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.
Appointment of the final candidate will be contingent upon the results of pre-placement conditions including a criminal and credit record check, a physical exam, and a drug screening. Costs for these pre-placement requirements will be borne by the Town.
Under the general supervision of the Library Director, provides public access to Special Collections including materials, art and objects owned by the Library Corporation; supervises Special Collections staff and manages operation, programming and outreach to support Special Collections including: mounting exhibitions, displaying and developing collections, donor relations, preparation of descriptive tools affording access to materials within collections, and providing reference and related services. Responsible for preservation of and access to municipal records physically stored in the Special Collections vault in accordance with Pubic Records law requirements. Performs varied and responsible duties requiring excellent interpersonal, communication, and research skills; thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures. Responsible for maintaining and improving upon the efficiency, effectiveness, and security of all areas under his/her direction and control. Incumbent is called upon to handle a significant number of details, each varying from the other in substance and content, requiring incumbent to approach workload with inventiveness and flexibility.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
¨ As directed and assigned by the Library Director, assists the Director in implementing the Town of
Concord and Library Corporation’s goals, objectives, policies, and programs as they relate to
Special Collections in a manner that is consistent with Town policies and procedures.
¨ Actively promotes understanding and use of Special Collections through outreach to the
community, educational institutions, and professional organizations, using interpretive measures;
hosting individual and group visits to Special Collections; delivering lectures and group
presentations; arranging to bring in speakers to the Library with knowledge of Concord writers and
history as appropriate; planning, researching and mounting gallery displays; working with
technical staff to develop finding aides and digitizing collections, mounting online and in library
displays, collaborating with academic scholars; and engaging in scholarly writing and publication
projects drawing upon and showcasing materials in Special Collections.
¨ Fosters active growth of collections through gifts, purchases and donor development; maintains
cordial donor relations and contacts with book and manuscript dealers; makes recommendations
to the Library Director and to the Library Corporation regarding potential purchases, appraisal, de-
accession and related matters and supports the Library Corporation in administering and
maintaining the condition and security all items, documents, art, intellectual property and other
materials in Special Collections.
¨ Serves as a Records Access Officer (RAO) in order to provide access to municipal records that are physically
located in the Special Collections storage area of the Concord Free Public Library main branch in accordance
with the Public Records Law. Maintains a log of public records requests for municipal records and provides
reports to the Town Clerk as needed. Works in collaboration with the Town’s Municipal Archivist/Records
Manager to ensure preservation of the municipal records in the Curator’s physical custody.
¨ Participates in the development of Special Collections’ online web presence, Concord’s oral history program,
and cataloging [MARC]; refers researchers to other archives and agencies when appropriate; advises
individuals and groups seeking expertise in archival planning and management; performs processing and
prepares finding aides for archival and manuscript collections and forms collaborations with local and non-local
historical and university departments relating to Special Collections holdings and focus.
¨ In collaboration with the Library Director creates departmental procedures about use, acquisition and security
of Special Collections and ensures the effective implementation of those procedures and Town of Concord and
Library Corporation policies.
¨ Identifies and prioritizes items in Special Collections in need of professional conservation, preservation,
microfilming or digitization and explores avenues for implementing such measures.
¨ Consults with and advises other Library departments on potential research value and vulnerability of existing
materials in circulating, reference and basement collections; recommends materials for transfer or disposal as
appropriate; participates in developing circulating collections by making book selection recommendations to
¨ Researches grant opportunities and prepares grant proposals, as appropriate, relating to Special Collections’
holdings and exhibitions.
¨ Performs special projects and related responsibilities as initiated and requested by the Library Director.
¨ Collaborates with Reference colleagues in the delivery of services, including providing occasional desk
coverage, joint programming, and policy guidance regarding access to non-circulating collections.
¨ Regular attendance at the workplace is required as well as periodic attendance at Board meetings to discuss
Special Collections issues, and attendance at special events such as gallery openings.
¨ Represents Special Collections at conferences and professional meetings.
¨ Performs other related duties as required, directed or as the situation dictates.
Directly supervises the activities and performance of and provides functional oversight to Special Collections Staff, including Technical Associate(s), Cataloger, volunteers, and interns. Carries out supervisory responsibilities in accordance with policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning and directing work; appraising performance; addressing complaints and resolving problems; and making recommendations to the Library Director concerning employee hiring, rewards or discipline.
EDUCATION & EXPERIENCE:
¨ Master’s degree in Library Science with a minimum of five to seven years of progressively
responsible experience specifically in special collections and archival operations, including
supervisory experience; or any equivalent combination of education and experience. M.A. in
American literature, early American history, Concord Authors or other relevant subject area is
¨ Evidence of scholarship related to special collections and archives and a commitment to
continued scholarly and professional activities.
KNOWLEDGE, SKILLS & ABILITIES:
¨ Intermediate level computer skills including the ability to search internet databases for matters
relevant to Special Collections development of finding aids and document digitization; ability to
operate wide spectrum of office equipment.
¨ Familiarity with trends in library technologies related to digitization and an understanding of
metadata best practices and control for special collections and archives. Familiarity with social
media is desirable.
¨ Knowledge of Adobe Photoshop, HTML, and how to operate a flatbed scanner to produce high-
resolution digital files is preferred.
¨ Demonstrated commitment to customer service and an enthusiasm for identifying new innovative
opportunities to enhance library services, build partnerships, and improve accessibility to
collections for the benefit of all patrons.
¨ Thorough working knowledge of library principles and procedures; complete familiarity with
automated library systems and related applications; knowledge of standard office procedures,
practices, forms and equipment; complete professional knowledge of reference sources and the
organization and management of branch library operations.
¨ Ability to communicate effectively and tactfully with the public, co-workers, other employees,
departments, officials, other agencies, and the press. Ability to work collaboratively and
communicate effectively and efficiently verbally and in writing.
¨ Demonstrated ability and experience in planning and implementing complex projects, meeting
deadlines, and prioritizing work in alignment with the goals of the Library and the Town of Concord.
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc., with periods working in inactive records storage areas that may involve exposure to dust and/or mold.
Majority of work is performed in a quiet work environment, with constant interruptions. Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished.
Operates personal computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching, stooping, and lifting/carrying objects and boxes up to 40 pounds may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.