General Job Description
The Bartlett Librarian & Archivist will collaborate to develop collections to meet the needs of patrons, catalog and process collections/acquisitions using standard library and archival accessioning techniques; provide services to researchers; develop and maintain finding aids; identify library or archival materials needing repair and conservation; ensure use of proper preservation techniques; manage circulation and shelve materials; expand online access and prepare collections for web-based use; handle library budget; write reports; serve on Museum committees, and perform any other functions necessary to the operation of a special collections library.
Work collaboratively and proactively to acquire and organize materials to support the mission of the Museum of International Folk Art and the Bartlett Library, the work of Museum staff, and the interests of researchers in folk art.
Process incoming and backlogged materials by accessioning them into the main collection. Processing includes organizing, cataloging or indexing the materials (including analytic cataloging of periodical or archival sources), and conducting necessary conservation practices; re-housing materials in as necessary; creating an inventory; and preparing collection guides.
Assist researchers by explaining library and archival policy, conducting reference interviews, identifying and retrieving research materials (including interlibrary loans), training patrons in specialized research procedures (including using online databases), photocopying documents, and monitoring researchers.
Answer online and e-mail requests by searching for the materials, producing required reproductions, corresponding with researchers, collecting authorizations, managing contracts and payments as necessary, and mailing materials.
Provide collaborative support to the museum curators in museum exhibit research and preparation. Work with the museum staff in developing library exhibits that highlight the archival collection, and to provide special library programs to enhance Museum exhibits and events.
Maintain online catalogs and databases, and expand digitization projects.
Handle budgeting, ordering, and fund-raising to support library functions; work with financial staff and Director to adhere to financial requirements.
Collaborate with staff in setting policy determining library resource preservation practices, reproduction and usage fees, research use of the collections, and copyright issues.
Process gift books by identifying those relevant to the collection and cataloging them; encourage appropriate donations through correspondence with donors and potential donors.
Supervise student interns, part-time employees, and volunteers in various library and archival tasks.
Handle daily library duties including circulation, answering visitor’s reference questions, shelving books, maintaining stack and archival areas, and ordering supplies.
Update Library policy and procedure documents in collaboration with Museum and Department of Cultural Affairs staff.
§ Experience managing a library with hands-on skill in collection development, cataloging and processing materials, organizing materials for finding and use (including circulating, shelving, and cleaning), maintaining an ILS or CMS, sustaining library functions on a limited budget (including grant-writing)
§ Demonstrated expertise in research skills and reference services
§ Experience working in archives, including collection organization, preservation, online migration, maintenance and digitization of collections; use of nationally accepted standards, tools, and best practices for archival description and processing
§ MLS from an ALA-accredited institution
§ Demonstrated ability to manage budgets, and follow institutional ethics and guidelines
§ Familiarity with copyright issues relevant to museums, libraries, and archives
§ Strong written, verbal, and interpersonal communication skills
§ Evidence of effective, collaborative work with professional colleagues.
§ Evidence of learning new skills and technologies quickly and effectively
§ Prior experience in library marketing, programming, and training
§ Experience supervising interns and volunteers, and working with docents and donors
§ Proficiency in multiple foreign languages
§ Coursework in archival management
§ Coursework in folklore, ethnography, anthropology, and/or sociology
§ Demonstrated interest in world cultures, and/or folk art
For consideration, please submit a cover letter and electronic resume to Aurelia Gomez, Deputy Director of the Museum of International Folk Art, Santa Fe, New Mexico, aurelia.gomez@state.
All interested parties are required to apply online with the State of New Mexico Personnel NEOGOV website, to be considered for the position: