Job Posting: Lead Processing Archivist, Notre Dame, IN

The Hesburgh Libraries of Notre Dame seek a creative and collaborative Lead Processing Archivist to oversee archival processing and description. The position will shape the way the Libraries arrange, describe, manage, provide access to, and facilitate discovery of rich archival and special collections across the departments of Rare Books & Special Collections and University Archives.

The successful candidate will be committed to providing excellent support to our researchers by directing the ongoing application of thoughtful archival arrangement and descriptive practices; creating policies, procedures, and workflows for productive and efficient processes; performing hands-on collections processing; ensuring sound archival approach in all arrangement and description work; and seeking out opportunities for innovation in all of these endeavors. This position will closely cooperate with archivists and curators to collaboratively produce collection descriptions.


Under the general supervision of the Director of Specialized Collection Services and in close collaboration with the Heads of University Archives, Rare Books & Special Collections, and Resource Description and Discovery Services, the successful candidate:

* Oversees the arrangement and description program, including coordinating all archival arrangement and description work in the units by curators and archivists. Directs the work of staff and students with responsibilities for processing.

* Sets policy and best practices for processing and descriptive work, including developing processing plans in regard to the backlog of collections. Develops program goals and metrics to evaluate work.

* Arranges and oversees arrangement of archival records in accordance with accepted archival standards. Describes and oversees description of archival collections according to archival content standards and publishes EAD-encoded finding aids on the web. Creates and is responsible for maintenance of documentation and policies for arrangement and description.

* Assists in implementing professional standards and best practices and setting priorities for collection management, processing, description, digitization, and discovery. Collaborates with curatorial, archival and resource description colleagues to ensure that descriptive tools and products are responsive to research needs and priorities as well as internal records policies.

* Leads a collaborative effort to investigate, recommend and implement collection management tools for organizing and processing manuscript collections such as ArchivesSpace.

* Works with the coordinators of stack maintenance to maintain location registers and shift archival material within collection spaces.

* Collaborates with the Digital Collections Librarian to review and streamline existing strategies for publishing EAD finding aids and implementing them in other library discovery systems, including Primo.

* Collaborates with colleagues in Conservation to ensure proper handling and housing methods for archival collections and the integration of good preservation assessment practice within the processing program. Identifies preservation needs and priorities for materials in all formats during processing work and consults with Conservators for recommendations on treatment.

* This position may be tasked with leading teams or supervising others in regard to the above duties.

Required Qualifications:

* An ALA-accredited MLS or equivalent archival degree or experience. Three or more years of professional experience in archival arrangement and description, preferably within an archives or special collections in an academic or research library.

* Demonstrated proficiency in archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies.

* Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials and proficiency in the use and application of DACS, EAD, MARC, LCSH, LCNA; strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms.

* Demonstrated experience with processing collections that encompass multiple formats (textual, audiovisual, photographs, and born-digital materials).

* Superior written and verbal communication skills; excellent analytical, critical thinking and problem-solving skills; excellent interpersonal skills and experience working collaboratively with varied groups within a complex organization and team environment. Flexibility and the capacity to thrive in a rapidly changing environment. Great attention to detail; demonstrated ability to manage time and complete projects in a timely manner.

Preferred qualifications:

* Experience with ArchivesSpace and data migration projects.

* Knowledge of basic preservation and conservation issues as they relate to archival collections.

* Knowledge of rights administration and management issues for archival collections.

Application Instructions
Salary and Benefits:

Appointment salary and rank are competitive, commensurate with experience and qualifications. The Lead Processing Archivist is a non-tenure track member of the Library Faculty. The University offers an excellent benefits and annual vacation package.

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