Overview:

Provide assistance to the Director of Collections Management. This division of Art Agency Partners is responsible for maintaining detailed and up-to-date records of our clients’ art collections, making shipping arrangements, coordinating installations, and managing conservation, loans, and framing needs.

Responsibilities:

• Artwork cataloguing and database maintenance
• Create and maintain accurate records for works of art
• Liaise with galleries to collect cataloguing information
• Archive and manipulate digital images
• Create inventory reports and collector reports from File Maker (ArtBase)
• Provide administrative support to Director of Collections Management
• Scanning, filing, transcribing
• Monitor and track timelines for shipments, loans, framing, conservation, etc.
• Assist with scheduling of outside vendors
• Assist with collection management needs
• Obtain shipping and crating estimates
• Collect and review condition reports
• Create digital mock-ups
• Assist with special projects

Qualifications:

• Adept at handling sensitive and confidential information in a discreet and professional fashion
• Operate with minimal supervision
• Time management and ability to prioritize
• Ability to both work independently and follow specific instructions
• Strong working knowledge of Excel, Photoshop, ArtBase and
• File Maker preferred
• Excellent communication skills
• Experience working with works of art
• Detail oriented, discreet, diplomatic, dependable, proactive and mature

Full post: https://careers-sothebys.icims.com/jobs/2056/collections-management-associate/job