Job Posting: Collections Management Associate, Sotheby’s, NYC

Overview:

Provide assistance to the Director of Collections Management. This division of Art Agency Partners is responsible for maintaining detailed and up-to-date records of our clients’ art collections, making shipping arrangements, coordinating installations, and managing conservation, loans, and framing needs.

Responsibilities:

  • Artwork cataloguing and database maintenance
  • Create and maintain accurate records for works of art
  • Liaise with galleries to collect cataloguing information
  • Archive and manipulate digital images
  • Create inventory reports and collector reports from File Maker (ArtBase)
  • Provide administrative support to Director of Collections Management
  • Scanning, filing, transcribing
  • Monitor and track timelines for shipments, loans, framing, conservation, etc.
  • Assist with scheduling of outside vendors
  • Assist with collection management needs
  • Obtain shipping and crating estimates
  • Collect and review condition reports
  • Create digital mock-ups
  • Assist with special projects

Qualifications:

  • Adept at handling sensitive and confidential information in a discreet and professional fashion
  • Operate with minimal supervision
  • Time management and ability to prioritize
  • Ability to both work independently and follow specific instructions
  • Strong working knowledge of Excel, Photoshop, ArtBase and
  • File Maker preferred
  • Excellent communication skills
  • Experience working with works of art
  • Detail oriented, discreet, diplomatic, dependable, proactive and mature

Full post: https://careers-sothebys.icims.com/jobs/2056/collections-management-associate/job

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