Job Posting: Project Archivist (Temp), Bob Fitch Photography Archive, Stanford University


Under the direction of the Manuscripts Cataloger and Metadata Librarian, the Project Archivist, working independently, is responsible for determining the organization and creating intellectual access to the Fitch collection – both analog and digital materials. Will work at Stanford’s Redwood City campus.


  • Project Archivist will arrange 70 feet of materials and over 200 gigabytes of data for the Bob Fitch collection
  • Participates in the creation of intellectual access to these materials via the online catalogue, finding aids; and, create metadata for digitized and born-digital material
  • Manage time in order to complete organization and description of collection
  • Re-house oversize, photographic, audio/video, and computer media as needed
  • Review and describe born-digital files under the supervision of the Digital Archivist, using current tools, such as AccessData’s FTK software, ePADD, PhotoMechanic, etc.
  • Prepare audio and video for reformatting/preservation and coordinate this effort with Stanford’s Media Preservation Lab
  • Re-house slides/negatives/photographs and prepare folder-level description for use in any future digitization efforts
  • Apply preservation measures during the processing of the collection
    Coordinate special re-housing efforts with Preservation/Conservation Department
  • Work independently and make judgments and recommendations about content appraisal, especially with consideration for future digitization efforts
  • Report to Manuscripts Processing Archivist and Manuscripts Cataloger and Metadata Librarian regularly
  • Publish articles on project discoveries and updates on SUL blogs, etc.
  • Attend project and division meetings



  • Education & Experience: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience
  • Knowledge, Skills and Abilities:
    • Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies
    • Evidence of strong interpersonal skills and the ability to work with a wide variety of people
    • Effective problem solving, analytical and organizational skills
    • Demonstrated broad knowledge of library discovery environments, office automation software, and online resources
    • Ability to quickly learn and use print and online tools and resources and in area of specialization
    • Evidence of strong verbal and written communication skills


  • Constantly sit, perform desk-based computer tasks
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other)
  • Rarely use a telephone, operate hand controls
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

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