Job Posting: Museum Archives Program Assistant, National Gallery of Art, Washington, DC

The position is located in the Gallery Archives of the National Gallery of Art. Its purpose is to support archival programs through specialized administrative management and performance of museum archives activities. The Gallery Archives is responsible for long-term care of permanently valuable historical records of the National Gallery of Art in every physical form including textual, media, and electronic.

Duties:

The incumbent is responsible for providing efficient and effective administrative management support for the operations of the Gallery Archives office:

  • Provides support to senior staff with establishing and maintaining digital and analog information management systems.
  • Oversees acquisition of specialized archival supplies and equipment.
  • Manages all office requisitions and recording receipts in Oracle.
  • Determines appropriate application of government and Gallery policies and procedures for office operations.
  • Evaluates office procedures to identify areas for improvement, assesses the need for alternative methods, and recommends and implements changes as approved by the Chief of Gallery Archives.

The incumbent performs operational support duties directly relating to museum archives program activities which includes:

  • Providing support in managing the ingest of archival materials in analog and digital form.
  • Assisting with analyzing, monitoring, and maintaining data on archives projects.
  • Providing public information and general reference services for archival records.
  • Monitoring press releases and other on-line sources and creating digital and analog downloads for archival preservation.
  • Accessioning print items, updating database records and creating up-to-date finding aids.
  • Creating and managing lists and reports and analyzing data for management review.
  • Performing basic preservation activities for archival materials.
  • Supporting archival presence.

Qualifications:

Candidates must meet the following qualification requirements. This requires at least 1 year of specialized experience equivalent to the GS-6 level in the Federal service OR 4 full years of education above the high school level. An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements. Specialized experience is experience providing operational and administrative management support, and prioritizing multiple projects primarily within a museum or other cultural institution. Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.

  • Ability to apply basic archival principles including provenance, original order, the record group concept, and is able to recognize archival series.
  • Skill in data management software, relational databases, digital media, and office software programs.
  • Knowledge of basic art museum functions and organization and is familiar with the operation of digital systems in art museums.
  • Knowledge of archival preservation concepts and understanding of the requirements of archives preservation materials including photographs, documents and architectural drawings.
  • Knowledge of research, administrative, and writing skills needed for art museum archives administration, as evidenced by significant undergraduate coursework.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Deadline to apply: August 19, 2016

Full post: https://www.usajobs.gov/GetJob/ViewDetails/447380200

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