The mission of the National Gallery of Art is to serve the United States of America in a national role by preserving, collecting, exhibiting, and fostering the understanding of works of art at the highest possible museum and scholarly standards.
This position is located on the staff of the Deputy Director (DD), in the Interlibrary Loan office of the Library’s Reader Services Department (DLR). The primary purpose of the position is to process interlibrary loan (ILL) requests to and from the NGA Library.
The incumbent locates, creates, and maintains bibliographic information: Processes interlibrary loan requests from other libraries. Reviews incoming ILL requests received online (via bibliographic networks and ILLIAD) and in print (via standard American Library Association [ALA] form); confirms suitability of Library materials for lending; updates online records for those requests that cannot be filled by the NGA Library. Retrieves materials to be loaned from the stacks and prepares circulation information. Prepares shipments of materials to be loaned and updates online records. Prepares appropriate shipment forms for materials to be loaned and obtains authorized signatures; delivers outgoing materials to the mail room. Records shipments in the FedEx ledger. Checks Library receiving room and mail station for incoming materials.
Processes interlibrary loan requests to other libraries: Verifies bibliographic information and holdings and prepares requests using the ILLIAD ILL system. Checks Library receiving room and mail station for materials sent by lenders; receives borrowed materials and notifies requestor of their availability, terms of loan, and due date. Prepares shipments of materials to be returned to lenders and updates online records. Prepares appropriate shipment forms for materials to be returned and obtains authorized signatures; delivers outgoing materials to the mail room. Records shipments in the FedEx ledger, and files documented shipping forms. Prepares print and digital reproductions of library materials that are deemed unsuitable for lending (these include rare books, fragile materials and ephemera); prepares reproductions of library materials to support research by Gallery staff and library users. Monitors status of outstanding requests and assists with procedures to ensure the timely return of loaned and borrowed materials. Compiles monthly statistics for ILL activities and other special reports as requested. Maintains paper and electronic departmental files. Assists with other activities in the Reader Services section, including circulation and vertical files; transliterates and interprets bibliographic information in foreign languages to assist staff in locating library materials.
Candidates must meet the Qualification Standards Handbook requirements for the GS-1411-7.
For this position, specialized experience is at least one year of experience, equivalent in responsibility to the GS-6 level in the Federal service, OR 4 full years of education above the high school level. An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements. Specialized experience is experience using local and international bibliographic networks such as Voyager, OCLC WorldCAT, to identify library holdings and familiarity with reader services operations in a research library.
Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumé does not include such specialized experience, they will be ineligible for this position.
Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.
- Knowledge of ALA procedures for all aspects of ILL work.
- Ability to search international and local bibliographic databases using efficient and effective search strategies to achieve desired results.
- Ability to analyze, interpret, and transcribe detailed bibliographic information accurately.
- Experience with using automated ILL systems such as ILLIAD.
- Experience with using photocopying and optical scanning equipment.
- Knowledge of the Library of Congress classification system.
- Reading knowledge of a foreign language, preferably French, German, or Italian.
- Ability to organize and maintain library records in an established system, and to keep accurate accounts.
Physical requirements: In addition to normal physical activity, the job may involve moving, lifting, packing and unpacking of heavy library materials. Retrieval and delivery of library materials takes place on seven Library floors.
The National Gallery of Art provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
Deadline to Apply: August 12, 2016