Internship Opportunity: Library Collections Intern, Glenstone Foundation, Potomac, MD

Glenstone, a museum of modern and contemporary art, is integrated into 200 acres of gently rolling pasture and unspoiled woodland in Montgomery County, Maryland, less than 15 miles from the heart of Washington, DC. Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape. Established by the not-for-profit Glenstone Foundation, the museum, known as the Gallery, opened in 2006 and provides a contemplative, intimate setting for experiencing iconic works of art and architecture within a natural environment. Glenstone presents extraordinary outdoor sculptures and installations within a landscape designed by Peter Walker and Partners and selections from an art collection of significant depth and breadth in the Gallery building by the late Charles Gwathmey of Gwathmey Siegel & Associates Architects. Admission is always free, and visits are scheduled by appointment to encourage an unhurried, intimate engagement between the viewers and their surroundings.

Glenstone is now in the midst of constructing a second museum building, The Pavilions, measuring 170,000 square feet and designed by Thomas Phifer and Partners, as well as a new public entrance, an arrival gallery with a bookstore, a café and an expanded landscape. These new facilities will enhance the visitor experience and provide significantly more space for exhibiting Glenstone’s superlative collection of post-World War II artworks.

The Library Collections Intern will be responsible for standardizing legacy library records in the museum’s collections management system, CollectiveAccess, and contribute to collection development. The project will facilitate improved organization through the identification of items in the collection, as Glenstone prepares to transition the collection into the new library space in the future.

Additional projects proposed by the intern are encouraged.

Position Requirements

Essential Duties:

  • Checking existing library records for accuracy
    Adding Library of Congress Subject Headings (LCSH), Getty vocabularies, call numbers, and images to library records
  • Creating intellectual relationships between library, artwork, and archival records
  • Applying call number labels and barcodes to library items
  • Assisting in developing the collection through conducting research on requested library items
  • Shifting, shelving library items as needed
  • Contributing to library outreach activities
  • Compile monthly statistics
  • Respond to reference requests from museum staff
  • Other duties as assigned

Required Qualifications:

  • Coursework in descriptive cataloging, bibliographic control, classification, and/or information organization
  • Proficiency with PC and Mac computers
  • Proficiency in Microsoft Office and Excel
  • Proficiency with integrated library systems and database management systems
  • Knowledge of metadata standards such as MARC, RDA, AACR2, and of Getty and Library of Congress Thesauri
  • Ability to lift a minimum of 30 pounds

Preferred Qualifications:

  • Current student or recent graduate of a Library and Information Science program
  • Strong attention to detail
  • Ability to take direction and to work independently
  • Experience in a library, special collections, museum, or non-profit cultural organization
  • Familiarity or experience with CollectiveAccess
    Interest in humanities, art and art history and/or undergraduate degree in art history or a related field
  • Excellent organizational and analytical skills
  • Effective verbal and written skills

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