Paid Internship Opportunity: TD Internship 2016 in Museum Collections Management, National Gallery of Canada, Ottawa

Job Summary
Generously supported by TD Bank Group, these competitive, paid internships offer study and training opportunities and work experience in the field of:

  • Museum Collections Management

Educational Requirements

Open to second-year university and college students in art history, museum studies, visual arts, or museum technology, or to students who have completed the first year of an accelerated museum technology program.

Study and Training Opportunities

Interns will gain experience using a sophisticated automated collections management system (Mimsy XG) and will also be provided with an overall understanding of the varied operations of an active collections management department in a large art museum (art documentation, art storage, art loans management, art insurance and indemnification).

One successful candidate will provide collections assistance in the Art Documentation and Storage section (under the overall supervision of the Documentation Manager, Collections Management).

Working with the NGC collections, the candidate will have the possibility to be involved on a variety of documentation and storage projects and the timing of the internship will play a decisive factor in which projects the intern will have a chance to be involved in.

While these could be in various collecting areas (Photographs, Prints & Drawings, Paintings, Sculptures, Decorative and Media Arts) there will be a special emphasis on the following projects depending on their status at the time of the internship:

Working with the Storage Technician, PSDMA Collections, the candidate will provide assistance with the on-going inventory of art storages, with focus on the crated PSDMA collection areas. The candidate will assist with the following tasks:

  • Utilization of the collection management system (MIMSY XG) to conduct inventory searches and verification of data
  • Verification of locations of all crates and sculptural elements within the PSDMA collection, ensuring that ID numbers are permanent and visible
  • Identification of available space on unit shelving for placement of crates from floors, to improve access
  • Production of colour-coded magnetic signage for labeling assigned areas at 2 off-site storages and areas of boxed-lamp collection onsite
  • Assignment of new numbering system for units at off-site storage
  • Identification of uncrated 3-D objects in PSDMA storages, for new crate construction and/or containers, produce work requests, and material needs lists
  • Rehousing of smaller sculptural or art installation elements into archival containers
  • Assist in the creation of ethafoam trays for newly acquired sculptures

Working with the Documentation and Storage Officer, Photographs, the candidate will provide assistance with the several projects in the photography collections. The candidate will assist with the following tasks:

  • Assist with the physical inventory of works for incoming acquisitions
  • Rehousing of works and creation of box lists where required
  • Labelling of housing materials before assignment of temporary home locations
  • Working on EXCEL lists in preparation for transfer of data to Mimsy
  • Assist with the creation of curatorial files



Candidates must be Canadian citizens or permanent residents legally entitled to work in Canada who are enrolled in, or a graduate within the last two years of, a diploma or degree granting program. Please note any specific educational requirements required by the particular Area of Study, as outlined above.

The TD Internship Program is designed to provide entrance-level professional development opportunities for students contemplating careers in the museum, library, or archives fields.

Tenure and Remuneration

Internships normally will be for a term of 12 weeks, although the period can vary depending upon the requirements of both the candidate and the museum program involved. Residency must be completed during the period 1 June 2016 through 31 March 2017. Internships are valued at $7,500 for the twelve-week term, and will be pro-rated in the case of approved shorter or longer periods of internship. Interns may be eligible for a discretionary $750 relocation allowance.


Applications must state clearly which of the areas of study the candidate is interested in, and must include the following:

  • The proposed dates of the internship
  • A curriculum vitae, including education, employment, awards and honours
  • Two letters of recommendation from previous or current employers and/or educational institutions, to be sent to These letters must address the candidate’s aptitudes and achievements, and assess the relevance of the internship to the candidate’s career development.


Applications will be reviewed by internal committees representing the Areas of Study and consideration will be given to the relationship of the internship to the candidate’s professional development, the candidate’s academic standing, and the strength of the letters of recommendation.


A performance/progress evaluation will be provided twice during the internship: an informal exchange at the fourth week to ensure that learning and project objectives are being met and to evaluate the satisfaction of both parties; the second evaluation will be more formal and will be conducted at the end of the internship – a written evaluation of the work done and the intern’s performance will be completed by the supervisor of the internship, the intern will prepare a report to assess the success of the internship for both the National Gallery and TD.


Letters of recommendation must be received no later than June 12, 2016 and sent to: Applications will be reviewed during June 2016. Notification of applicants will take place shortly thereafter.

Condition of Employment

Must meet the bilingual requirement to be invited to the interview process. Reliability Status – this factor is not used at the pre-selection stage.

Additional Information

  • A variety of assessment tools will be used to assess candidates.
  • The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
  • Candidates are entitled to participate in the selection process in the official language of their choice.

Deadline: June 12, 2016

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