The Associate Records Manager is part of the Collections Division, a dynamic group of departments dedicated to the stewardship of SFMOMA’s collections and to working collaboratively across all museum departments and facilities. Under the direction of the Archivist and Records Manager, the Associate Records Manager performs a variety of records management duties involving museum records, files, documents and other materials. The Associate Records Manager will develop and maintain records management policies, procedures and best practices; train and assist staff on the museum’s records management programs and policies; assist with records requests; and ensure proper and timely disposition of records. The Associate Records Manager, in collaboration with the Archivist/Records Manager, is also responsible for establishing, managing, and implementing an Electronic Records Management Program.
- Monitors and maintains the records management program’s policies, procedures, and the records retention schedules; develops, recommends and implements changes and improvements to the program.
- Develops long-term plans for electronic records management, including standards and guidelines, based on institutional goals.
- Develops policies and standards for ensuring that all records generated electronically are coherently uniform in structure and appearance.
- Assists with processing, tracking, and coordinating with other departments for records requests; ensuring timely responses and dissemination of requested records consistent with established museum policies and guidelines.
- Administers the records center operation by accessing, storing, and retrieving inactive files, boxes, and other records; conducts records inventories and prepares reports.
- Provides consultation services for all museum departments regarding records management issues, concerns, policies and procedures (i.e. records and files arrangements, classifications, and storage- both paper and electronic).
- Conducts records management training.
- Performs analysis of current program to determine needs or changes.
- Ensures proper and timely disposition of museum records.
- Ensures compliance with federal and state records laws relating to the retention of records.
- Assist the Archivist/Records Manager on other duties as assigned.
- MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM certificate desired.
- Three (3) years of increasingly responsible records management experience.
- Advanced skills in word processing, spreadsheet and database management software are required.
- A combination of experience and training that provides the candidate with the knowledge and skills to perform the job will be considered.
Knowledge, Skills and Abilities
Knowledge of principles of records management, organization and administration; knowledge of local, state and federal laws relating to records retention and dissemination; knowledge of modern office methods, records filing systems, equipment and practices. Ability to use judgment and initiative; ability to establish and maintain effective working relationships with museum staff; ability to communicate effectively both orally and in writing; ability to use tact, patience and courtesy; ability to maintain strict confidentiality of records and sensitive documents; ability to prioritize tasks with constant deadlines and meet schedules and deliverables.
Working Conditions / Physical Demands: Ability to lift up to 50 pounds.
Deadline to apply: July 4, 2016