Job Posting: Archivist, National Gallery of Art, Washington, DC

This position is located in the Gallery Archives at the National Gallery of Art. The position is responsible for providing specialized reference services and in developing systems for preservation management of electronic images and objects. The incumbent is also responsible for providing records guidance, for appraising records, for identifying, preserving, and organizing historical records and advising on policies for archival management of digital images.


  • Implements policies for ingest, preservation and use of digital records and management of the Gallery’s digital archival repository based on best archival practice and published standards; prepares complex descriptions of Gallery records and interprets institutional history for various audiences via electronic and traditional systems.
  • Controls all records transfers to the Gallery Archives and provides technical aid and instruction.
  • Appraises records for permanent evidential or information values and manages acquisition activities.
  • Works with on-site researchers and coordinates responses to complex written reference inquiries.
  • Develops policies and procedures for organizing the most complex groups of archival documents; develops written documentation; and instructs other staff concerning correct procedures.
  • Maintains liaison with offices creating digital documents and images, performs all steps for receiving and preserving electronic documents, and recommends new systems and policies.


Candidates must meet the Qualification Standards Handbook requirements for the GS-1420-12. A qualified candidate’s online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-11 in the Federal service. Specialized experience is: Experience as an archivist in a museum archives repository. Archival experience with electronic records and digital asset management.

A. Bachelor’s degree in archival science or bachelor’s degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.


B. Experience as an archivist in a museum archives repository. Archival experience with electronic records and digital asset management.


Combination of education and experience – at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

Evaluation of Experience

Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write “see resume” in your application!

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.

  • Demonstrated knowledge of archival principles and practice and professional experience in appraisal, arrangement and description, preservation, and reference service.
  • Experience working with records and archives in a museum setting.
  • Knowledge of information management technologies including databases and other digital tools; and experience with electronic records and digital records-keeping systems.
  • Understanding of digital archival assets, including format standards and issues and best practices for managing born digital and digital conversion of images and media, textual and graphic documents.
  • Experience with the organizing and disseminating information via technologies and analyzing institutional history. Demonstrated writing skills.

Desired Certification: Academy of Certified Archival Certification is desired.

“Experience” refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades). Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Deadline to apply: July 1, 2016

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