Job Posting: Archival Collection Specialist, Ringling Museum of Art, Sarasota, FL


The Ringling is a center for art and history, situated on 66 magnificent acres on the shores of Sarasota Bay. It is built on the remarkable legacy of circus entrepreneur, collector of art and financier John Ringling and his wife, Mable. The Ringling inspires visitors with an acclaimed collection of Old Master paintings, explores with them the diverse cultures and art of Asia, delights them with the story of the American circus as told through the first American circus museum as well as the world*s largest circus model, and transports them to the Roaring Twenties during a tour of the magnificent Ca’ d’Zan mansion.

The Ringling is also committed to exhibiting the work of an emerging community of living artists whose work moves beyond traditional practice and features dynamic and engaging contemporary visual and performing arts, including a diverse roster of theater, music, dance and film. The Ringling is the State Art Museum of Florida. Affiliated with Florida State University, it is one of the largest university art centers in the nation. For more information please visit


  • This position is responsible for the scholarly research, processing, and creating finding aids for The Ringling’s archival collection, as well as the digitization of ephemera and works on paper, and adding collection and related information into The Museum System (TMS). This position may present research findings and/or work with the Curatorial department to create exhibitions.
  • Researches, interprets and documents collections. Performs scholarly research of The Ringling’s archival collection. May present research findings in exhibition talks/lectures/articles as requested.
  • Processes and digitizes the collection and adds data into The Museum System (TMS).
  • Directs the work of volunteers and interns in cataloging The Ringling’s archival collection that will potentiality be used in exhibitions and education programs.
  • Works with curators to conceive possible focus exhibitions from the Tibbals European Collections that will potentially be installed over the next few years.
  • Assists with grant proposal preparation.
  • Special projects and other duties as assigned.


  • A Bachelor’s degree and two years of experience related to the duties of this position; or a high school diploma or equivalency and six years of experience related to the duties of this position. (Note: a combination of post high school education and experience equal to six years.)
  • Knowledge of and the ability to apply the processes, procedures and methods used in museum and/or archival operations in compliance with applicable governing entities such as the American Association of Museums or Society of American Archivists.
  • Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.
  • Experience communicating effectively and clearly both verbally and in writing.
  • Experience developing and implementing policies and procedures.
  • Experience establishing and maintaining effective working relationships.
  • Experience gathering, interpreting, reporting and/or editing information.
  • Experience prioritizing, organizing and performing multiple work assignments simultaneously.


  • Master’s Degree preferred in information or library science.
  • Experience conducting independent scholarly research.
  • Experience with digitization of collection items to include works on paper.
  • Working knowledge of The Museum System (TMS).

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext.2605 or

How To Apply: If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

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