Job Posting: Technical Services Librarian, Chicago History Museum, IL

As Chicago’s oldest cultural institution, the Chicago History Museum is the proud custodian of over 23 million objects ranging from presidential artifacts to 60’s couture. We use our collection to powerfully tell Chicago’s stories. We invite qualified candidates to apply for the full time position of Technical Services Librarian.


The Technical Services Librarian provides content and technical expertise for the creation of automated and manual records of CHM’s research collection and collection items, and makes this collection accessible to the broadest group of users possible. The Technical

Services Librarian takes an active role in the evaluation, organization, accessioning, and cataloging of CHM serial, book, cartography, ephemera, and related collections. The Technical Services Librarian also helps maintain the online systems necessary to support these functions and assists researchers in utilizing these resources. The Technical Services Librarian will utilize interns to help meet departmental and institutional collection goals.



  • Organize and house CHM serial, book, cartography, ephemera, and related collection materials for processing and research use
  • Serve collection items to researchers in the Research Center, providing appropriate guidance in their use
  • Provide and input descriptive, provenance, authorship, subject and other appropriate information in computerized catalog records for these materials, according to established standards and in-house policies
  • Edit and revise draft catalog records for accuracy, completeness, and form
  • Participate in developing and implementing new methods, procedures, policies, and objectives regarding the accessioning, documentation and cataloging of collection materials
  • Develop an in-depth knowledge of the scope, strengths, and weaknesses of CHM’s Library holdings, including subject matter, overall condition, and usage patterns
  • Work with Research and Access, Collections, and Curatorial Affairs staff as appropriate to articulate collection development goals for CHM’s Library holdings and assess potential additions to CHM’s Library holdings
  • Play lead role in communicating with would-be donors of Library materials, arranging for desired materials to be delivered to CHM, and coordinating the return or disposal of unwanted Library materials in accordance with established procedures, including preparing and routing all documentation necessary to track incoming and outgoing Library materials.
  • Work with other members of the Research and Access staff and the Collections Department to determine relative preservation priorities for holdings; alert Collections staff to preservation and conservation needs of the same
  • Work in collaboration with the Research and Access staff and the Collections Department to determine processing and cataloging priorities, and timetables for cataloging and processing activity
  • Stay conversant with computer-based database management, resources, and cataloging tools (e.g., OCLC, LC subject headings) and train other staff members to use these resources for cataloging purposes
  • Support the Cataloging and Metadata Librarian as backup system administrator for the Horizon database (ARCHIE)
  • Instruct researchers how to use the online catalog, microfilm equipment, and other Research Center self-service equipment
  • Communicate verbally and in writing and deal diplomatically and effectively with members of the public
  • Physically process accessioned Library materials, including marking and re-housing materials and placing them into their permanent storage locations
  • Work Tuesdays through Saturdays from September through May (Mondays through Fridays from June through August)


  • Master’s degree in Library and Information Science, History, or a related field
  • One to three years’ experience in processing and cataloging original source materials in a historical society, museum, research library, or archives setting
  • A sound understanding of digital humanities resources and the ability to make more of CHM’s resources discoverable and accessible electronically
  • A sound knowledge of cataloging principles, standards, procedures, and systems pertaining to archival and research library materials in many formats, including serials
  • General knowledge of the principles and uses of automated systems, and a working familiarity with database management and on-line public access systems for library and/or museum collections
  • General knowledge of American and Chicago History
  • Ability to organize and package the various collections materials efficiently and in accordance with established conservation standards and in-house policies

More information and application:

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