Job Posting: Asst Archivist, ‘Ulu‘ulu Moving Image Archive of Hawai‘i, Kapolei, HI

Duties and Responsibilities

The Assistant Archivist/Reference and Outreach is responsible for the public access reference and outreach activities of ‘Ulu‘ulu: The Henry Ku‘ualoha Giugni Moving Image Archive of Hawai‘i. Duties include:

  • Oversees the daily operations of the outreach department including marketing efforts, developing publications, organizing events, displays, exhibits, blog postings, and social networking;
  • Collaborates with Web Developer to maintain fresh content on website and curate collection-related online exhibits;
  • Oversees the daily operations of the archive instructional efforts including creating instructional and information materials such as online tutorials, surveys and guides;
  • Oversees the daily operations of the reference department, responding to reference questions, duplication and streaming requests, using specialized software programs including MAVIS media asset management system;
  • Provides instruction and assistance to patrons on the use of all archives services;
  • Assists with in-house original programming related to historical and cultural collections;
  • Assists with processing collection materials, including arrangement, description and rehousing;
  • Assists with preservation and reformatting activities including monitoring environmental conditions of stacks and vault, working with analog videotape monitoring and digitizing equipment,
    inspecting collection materials and making recommendations for preservation priorities;
  • Assists with administrative duties for the daily operation of the archives including maintaining and ordering office and archival supplies, communication with building facilities staff, communication with UH administration;
  • Assists with coordinating projects for archive’s internship and volunteer programs;
  • Creates and implements standard reference procedures according to archival industry best practices and trains and oversees appropriate staff and interns in reference related activities;
  • Oversees the daily operations of the reference department, responding to reference questions, duplication and streaming requests, using specialized software programs including MAVIS media asset management system;
  • Communicates directly with a diverse group of the public including archive researchers, patrons, and users, faculty, staff, students, filmmakers, broadcasters, and media makers;
  • Acts as department liaison and communicates with UHWO Events and Communications Departments to ensure proper marketing and coordination of public events, screenings, and exhibits;
  • Creates and conducts instruction sessions for UHWO faculty, staff and students on researching ‘Ulu‘ulu’s collections;
  • Attends and presents at national professional archival conferences and workshops about archival reference and outreach in order to keep abreast of industry standards and their application to ‘Ulu‘ulu.
    Compiles monthly and annual statistics, analyzes results and runs reports related to reference and outreach;
  • Other duties as assigned

Minimum Qualifications

  • Possession of a baccalaureate degree in Arts and Sciences with major coursework related to library and information science, creative media, and/or film and 3 year(s) of progressively responsible professional experience with responsibilities for public access reference and outreach activities in an academic library or archival setting; or equivalent education/training or experience.
  • Considerable working knowledge of principles, practices and techniques in the area of reference and outreach in an academic setting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with reference and outreach in an academic setting.
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Knowledge of social networking channels.
  • Knowledge of various film formats (e.g. 8mm, Super8, 16mm, 35mm), and videotape formats in a wide variety of obsolete playback systems (e.g. 2” Quad, 1”, 3/4” Umatic, Betacam SP).
  • Knowledge of the film and video production process and materials associated with a production.
  • Knowledge of digital video and audio file formats.
    Experience with SAMMA Solo, Final Cut Pro, or other videotape digitizing system.
  • Experience with MAVIS or other integrated media asset management software.
  • Ability to manage multiple projects simultaneously.
  • Evidence of strong critical thinking skills.
  • Experience in a collaborative and collegial setting.
  • Productive attitude and enthusiasm for an innovative and changing environment.
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

  • Experience with Climate Notebook environmental analysis software.
  • Knowledge of Hawaiian media history, culture, and language.
  • Master’s degree in Library and Information Sciences.
  • Ability to lift 20-30 pound boxes.

Closing date: June 3, 2016

To Apply: Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, UH Form 64A (attach resume), names of 3 professional references, and a duplicate copy of your official transcript showing highest degree (official transcripts will be required at the time of hire). Application materials should be e-mailed as a MS Word or PDF file attachment to: Please be sure to include the position title and number in the subject line. Please do not include any self-identifying photos, they will be redacted. Please redact references to social security numbers and birth date on transcript copies. All items become the property of the University of Hawaii-West O‘ahu and will not be returned.

Inquiries: UHWO HR Office: 808-689-2525;

‘Ulu’ulu Moving Image Archive of Hawai’i

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