Job Posting: Assistant Coordinator/System Development and Administration, Sch of Studies in Art and Culture, Carleton University, Ottawa

Duties and Responsibilities:

The Assistant Coordinator/System Development and Administration reports to the Supervisor; works with facility staff and faculty to develop and coordinate the analogue and digital collections of the SSAC; develops, customizes and administers the Audio-Visual Resource Centre’s databases, digital asset management systems and web-based applications in consultation with the Supervisor; evaluates, installs and configures hardware and software; administers and maintains the database and web servers of the Audio-Visual Resource Centre, the Carleton University Art Gallery and the Institute for Comparative Studies in Literature, Art and Culture, including system backups and trouble-shooting, and working off-hours from time to time; researches and catalogues new material using applicable, appropriate metadata standards; assists in the production and maintenance of the School’s collections in various media; provides user instruction on the various web-based applications used by the Audio-Visual Resource Centre and provides reference assistance and user orientation to the audio-visual collections; assists in the establishment and re-organizing of sections of the collections as deemed necessary and works closely with the Supervisor and the other Assistant Coordinator to insure effective retrieval of materials; assumes responsibility for the day-to-day operation of the Audio-Visual Resource Centre in the absence of the Supervisor and performs miscellaneous related duties as assigned.



The incumbent must possess the following qualifications:

– Broad knowledge of the arts

– A reading knowledge of at least one foreign language is desirable

– Ability to carry out independent research in order to analyze and resolve problems efficiently

– Able to demonstrate the mastery of complex database structures, computer programming languages and cataloguing rules

– Must be able to work with a high degree of accuracy

– Thorough knowledge of database and web application design and administration, including source code modification, documenting changes and thoroughly testing any modified code

– Sufficient relevant experience to be able to identify common problems and be familiar with a variety of hardware configurations and software applications

– Able to keep up-to-date with trends and innovations in information and related computer science, photographic and digital processing techniques and expanding online resources

– Flexibility in learning new skills and adapting to change

– Excellent interpersonal, communication and organizational skills

– Ability to work constructively and efficiently under pressure and in a group situation

– Overall awareness of collection management standards, procedures and policies


Education and Experience:

The above is normally acquired through the completion of an honours B.A. in art history, film studies, music or related discipline, and either a graduate diploma or certificate in library and information technologies or computer science or equivalent.

This is to be accompanied by three years experience, at least two of which have been gained in a slide library, library, photo or media archive. The latter must include experience with database administration and design, web application development, including the modification, documentation and testing of source code, installing, configuring and troubleshooting hardware and software; server administration and maintenance and photographic and digital processing techniques.

For the full posting and application details, please go to:

Leave a Reply

Your email address will not be published. Required fields are marked *