Job Posting: Archivist, Dia Art Foundation, NYC

Dia Art Foundation, based in New York City, is committed to advancing, realizing, and preserving the vision of extraordinary artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half-century, presents long-term, site-specific projects in the western United States, in New York City, and on Long Island, executes new commissions and artist web projects, and produces scholarly publications related to its exhibitions and collection.

In 2016, Dia will launch a major new archival initiative focused on organizing the institution’s 40-year history of institutional records, artwork and project documentation, and artists’ materials. To undertake this new initiative, Dia seeks an experienced Archivist with a demonstrated commitment to preserving historical records and serving users’ complex and evolving information needs. This newly created position will report to the Senior Registrar and will be responsible for organizing, processing, and administering all aspects of Dia’s archives. This position will also liaise with senior staff across departments and maintain long-range planning and oversight of the Dia archives, related collections, and digital initiatives. Particular emphasis will be placed on collaboratively supporting the goals of the newly implemented Andrew W. Mellon Postdoctoral Scholar position, created to shape interpretive strategies, publications, and other programs increasing public access to archival materials.

The full-time position will be based at Dia:Beacon in Beacon, New York, but frequent travel to Dia’s sites in New York City as well as planned trips to Dia sites and affiliates across the United States will be required.

Responsibilities include:

  • Ensuring that Dia’s archives adhere to professional ethics and best practices, including archival principles of provenance and original order, standards for preservation and description of archival collections, and appropriate access and use parameters
  • Processing archival materials and targeting specific collections for in-depth preservation or research
  • Coordinating the physical consolidation of archives in storage facilities located at Dia:Beacon and working with operations staff to address current and future facilities’ needs
  • Logging materials into database systems in keeping with DACS content standards
  • Creating information systems to support the ongoing digitization of records and other program materials, as well as strategizing potential collection growth
  • Working collaboratively with staff to create records and management policies
  • Providing supervised access to visiting researchers and scholars
  • Secondary duties include oversight of the reference library at Dia:Chelsea


  • Advanced degree in Library and Information Science, or equivalent degree, with a specialization in archival studies or special collections
  • Prior professional experience related to performing above listed essential functions
  • Knowledge and understanding of professional principles and best practices, e.g., context, provenance, original order, evidence
  • Experience processing archival or manuscript collections in both print and electronic formats
  • Working knowledge of museum, archives, and library collections management systems, digital asset management systems, and web content management systems
  • Specialized knowledge of contemporary art and museum practices
  • Must have excellent research and analytical skills
  • Strong organizational skills with a keen eye for details
  • Ability to manage multiple projects simultaneously and identify priorities
  • Excellent oral, written, and interpersonal communication skills with ability to facilitate collaboration

Dia provides a competitive salary and a generous benefits package including health, life, and disability insurance plans, a 401(k) plan with company match, and paid time off.

Qualified applicants may apply for this position by e-mailing a cover letter and resume to with “Archivist” as the e-mail subject heading. Letters of reference are welcomed. Please include your salary expectations.


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