The Reference Library and Archives provides library and information services to all departments of the Yale Center for British Art, students and faculty of Yale University, outside researchers, and the general public. The Library collection numbers nearly 40,000 volumes devoted to British art, artists, and culture from the 15th to the 21st centuries. Roughly 1000 titles are added to the collection yearly (books, ,journals, microform, auction and dealer catalogues, and e-resources) and the Senior Catalog assistant catalogs all of these materials into Yale’s online library system. Working as part of the Library team (including the Chief Librarian, Assistant Librarian, Senior Archivist, Library Assistant – Acquisitions, and Library Assistant – Public Services) the Senior Catalog Assistant performs essential functions of the Library. The successful candidate will be well-organized, a good communicator, a good team member, and with a strong attention to detail–ideally, someone who has a genuine interest in art and culture and who has cataloging experience, both copy and original.
The Senior Catalog Assistant creates MARC 21 records in Voyager, the Yale Library catalog system. S/he uses Yale and Library of Congress cataloging guidelines and conforms to the RDA Resource Description and Access cataloging standard. The Senior Catalog Assistant will often use copy cataloging to add records to the system, but will also be asked to create original catalog records and needs to have a strong knowledge of a broad range of cataloging tools and an understanding of national and Yale standards. The Senior Catalog Assistant is part of a team that provides pre-order searching for potential acquisitions, S/he also readies books and journals for binding; prepares spine labels for new additions to the collections; maintains a shelf list; oversees and corrects student shelving; and leads an annual inventory of the collection. The Senior Catalog Assistant is responsible for one shift (3-4 hours) at the reference desk each week, assisting patrons of all types with reference and information questions. The Senior Catalog Assistant will work closely with Yale cataloging units across the University and particularly with the Catalog Librarian and the Senior Catalog Assistant in the Rare Books and Manuscripts Department of the YCBA to resolve MARC record discrepancies and to coordinate YCBA cataloging policy. The successful candidate will be the YCBA Reference Library’s source of information on cataloging procedures and policies. The Senior Catalog Assistant will assist with accessions of archival materials, arrange and describe collections, perform minor preservation tasks, and coordinate the logistics of moving collections material between locations. The Senior Catalog Assistant will also provide reference assistance in order to aid staff and researcher access to the Institutional Archives collections.
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