Job Posting: Project Archivist, George Eastman Museum, Rochester, NY

Department:   Richard and Ronay Menschel Library
Reports To: Virginia Dodier, Associate Librarian
Status:   Full-time, two-year grant-funded position
Start Date:   April, 2016
Posting Dates:  January 7 – February 29, 2016


Under the supervision of the Associate Librarian, the Project Archivist will process archives collections and create finding aids using ArchivesSpace. The Project Archivist will supervise two graduate-level archives assistants as well as students who pursue Individual Service Opportunities through the museum’s advanced education program in Photographic Preservation and Collections Management. The Project Archivist will draft essential documents to establish best practices for the Library, including an ArchivesSpace user guide and style guide for all museum finding aids, among others. Click here for more information on the Institute of Museum and Library Services grant that funds this position.


  • Assess space usage in Special Collections Vault and make recommendations regarding reorganization.
  • In collaboration with the Associate Librarian, establish access policies.
  • Prepare folder-level inventories for manuscript and personal collections.
  • Assess the condition of materials and re-housing items or groups of items where needed.
  • Research biographical information about the manuscripts’ creators.
  • Write descriptive finding aids according to current archival standards.
  • Create finding aids using ArchivesSpace software.
  • Present written or verbal reports at museum-wide and department meetings.

Minimum Qualifications:

  • ALA-accredited master’s degree in Library Science (MLS) or Library and Information Studies (MLIS), with a certificate in Archival Studies.
  • Three years’ experience arranging and describing archival materials preferred.
  • Experience working with institutional or organizational records preferred.
  • Experience working with EAD and the Archivists’ Toolkit and/or ArchivesSpace.
  • Familiarity with research and special collections, closed-stacks research libraries.
  • Position will require standing, walking, sitting, lifting/carrying (25+ lbs.), speaking and seeing.

Application Materials:

Please submit your resume with cover letter for consideration to

George Eastman Museum is an Equal Opportunity Employer

More information:

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