If selected, you will perform:
- Administrative operations and clerical support of the department: manages office and telephone reception and mail; maintains records and files; maintains office supplies, requisitions, and equipment; drafts, edits, proofreads, and/or produces departmental correspondence; makes travel arrangements; creates travel budgets, arrangements, and expense reports. Schedules appointments and meetings for members of the department; reserves meeting spaces and equipment as needed. Responsible for relaying information pertaining to changes in administrative procedures, travel policies, correspondence format, equipment, software, and related matters to the Head and other members of the Department.
- Assists with coordination of the permanent collection, art acquisitions, and loans. Coordinates with registrar, collectors, dealers, donors, photo lab, & conservation lab; initiates new photography & prepares object labels; coordinates movement of art within the Gallery and, on occasion, couriers loans to & from other museums. Prepares materials for curatorial and trustee board meetings; prepares art advice forms & related paperwork for works of art considered for acquisition.
- Public service and collegiality: responds to inquiries and requests regarding collections and exhibitions; represents the department in contacts with both the general public and professionals; facilitates good communication and good working relationships within and outside the Gallery; observes confidentiality; acts as primary initial contact for visitors.
- Electronic Information Management: uses Microsoft Office programs; The Museum System; digital cameras and image scanners; maintains electronic files and databases; assists curatorial staff with computers and other equipment.
More information and application: https://www.usajobs.gov/GetJob/ViewDetails/424027100