Job: Project Processing Assistant, Harvard Planning and Project Management, MA

Under the direction of the Property Information Resource Center (PIRC) Manager and working closely with the Processing Archivist, the Project Processing Assistant is responsible for processing new acquisitions from Harvard capital construction projects.
The processing tasks include the preparation of lists of acquisition contents, the appraisal of the materials for completeness, the arrangement of materials, accurate entry of item metadata into the collection management system (TMS), and the preparation and housing of the materials for long-term storage.
All collection processing must follow established office policies and standards.
The PIRC is a busy office with a small staff. This position requires strong planning and organizational skills, attention to detail, a high degree of integrity and honesty, a collegial, helpful attitude, strong interpersonal skills, and computer skills.  

  • Reports to Archivist/Librarian
  • Undertakes the physical and intellectual organization of architectural drawings and related construction project documentation. These materials will be in electronic and physical formats.
  • Processes materials and adds/edits metadata in the collection management system (TMS)
  • Houses, labels, and otherwise prepares collections for storage and research use following office guidelines.
  • Identifies problems resulting from incorrect, incomplete or conflicting bibliographic data and reports them to the Archivist and/or Processing Archivist.
  • Prepares materials to assist in the collection digitization project.
  • Other responsibilities and special projects as assigned.


  • College degree with a background in art, architecture and architectural history with enrollment in an MLS program preferred.
  • At least one year of previous archives or architectural firm related work experience preferred.
  • Strong attention to detail with a high degree of accuracy is necessary.
  • Ability to work in a collaborative atmosphere with shared work spaces.
  • Strong written & verbal communication skills.
  • Ability to communicate in a timely manner with management regarding issues that may affect collection access, processing and storage.
  • Requires flexibility and the ability to handle a wide variety of tasks in the course of a day.
  • Familiarity with Gallery Systems TMS collections management system.
  • Familiarity with architectural records or subject knowledge of architecture helpful.
  • Experience processing visual resources.

Full description and application:

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