Department Assistant | Library and Archives
Provides administrative support to the chiefs of MoMA Library and Archives. Works with supervisors on annual budget preparation, processes accounts payable and receivable, and monitors departmental spending. Plans and organizes meetings and events for both departments and constituent groups, including Trustee Committee on Archives, Library, and Research and the Library Council. Tracks dues payment for the Trustee Committee and the Library Council, as well as gifts and grants for specific projects for both departments. Works with Library Council editor on yearly artist’s book project. Tracks and records staff attendance on a weekly basis. Oversees maintenance of physical plant, and relations with outside service vendors. Serves as liaison to Information Technology department. Coordinates outgoing Library exchange program. Provides administrative support for archival research functions, including fact checking, drafting letters, logging, pulling materials, and scheduling appointments. Performs administrative support duties. Reports to Chief of Library and Chief of Archives.
Requirements: Bachelor’s degree, with a major or minimum of 16 credits in art history; knowledge of modern art preferred. Minimum of three years relevant administrative experience. Proficiency in Microsoft Word, Excel, Gmail, and other standard office procedures and equipment. Excellent organizational skills. Proficiency with tracking finance and budgets. Excellent verbal and written communication skills. Ability to take direction and work as part of a team. Experience with PeopleSoft preferred.
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