Assistant Archivist, City of Portland, OR

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ASSISTANT ARCHIVIST
City of Portland
Office of the City Auditor

Limited Term
Recruitment No. 09-123
Approximate Yearly Salary: $54,059 – $72,072

The Position
The Assistant Archivist for the City Archives and Records Center is responsible for performing archives and records center activities, with a special focus on archives.
Duties include providing reference service; processing archival collections; designing and creating exhibits; supervising students and interns; outreach, including web, social networking and other outreach mediums; and, working within the records center. Work is performed within guidelines set by state and local laws and internal operating policies. Work is reviewed for accuracy, technical adequacy and timeliness. Requires the ability to lift, pull, push and carry boxes weighing up to 45 pounds and the ability to climb 8 foot ladders while carrying boxes that mayweigh up to 45 pounds.

This is a Limited Term Position with funding through June 30, 2010. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed one (1) year except for the extension of grants or funding from outside sources.

To Qualify
Applicants must possess and specifically address in a cover letter and resume the following:
= Knowledge of records management practices and procedures, archival processes, maintenance of official records and original documents, and relevant laws and regulations, including public access
= Knowledge of research techniques, methods, and procedures
= Knowledge of appraisal and preservation techniques according to archival standards
= Ability to process historical records
= Ability to establish and maintain good working relationships with other employees, representatives of other agencies, public officials, and the public

Applicants must also possess: Ability to pass all phases of the Physical Capacities Test (Click to view Physical Capacities Testing: http://www.ci.portland.or.us/jobs/09-123/resume.htm#PCT )

The Recruitment Process
An evaluation of each applicant’s training and experience, as demonstrated in their cover letter and résumé, weighted at 100%.
Only the most qualified applicants passing the cover letter and résumé evaluation will be placed on an equally ranked eligible list. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Some positions may require those placed on the eligible list to complete and sign a criminal conviction statement before being considered for employment.

TO APPLY:
Applicants must submit the following:
(Click buttons to view forms or instructions)

City of Portland’s Scannable Application Form (Internet Applicants will complete this form in the online application process. Applicants who do not use the online application process may obtain the form at these locations).

*Cover Letter and Résumé, specifically focused on your qualifications for this position as described in “The Position” and the “To Qualify” sections of this announcement in accordance with the instructions. (Click http://www.ci.portland.or.us/jobs/09-123/resume.htm to see instructions in this announcement.). (WE RECOMMEND YOU PREPARE YOUR RESUME OFFLINE ON YOUR WORD PROCESSOR AS TEXT ONLY, THEN COPY AND PASTE IN THE TEXT BOX PROVIDED IN THE ONLINE APPLICATION PROCESS. AGAIN AS TEXT ONLY FOR HIGHLIGHTING, TABLES, ETC ARE LOST WHEN PASTED INTO THE FORMAT OF THE TEXT BOXES.)

All completed applications for this position must be in the possession of the Portland Bureau of Human Resources no later than 4:30 pm, Monday, July 6, 2009.
E-mailed or faxed applications will not be accepted.

**NOTE: Your completed Veteran’s Preference Form ( http://www.portlandonline.com/shared/cfm/image.cfm?id=10120 ) with the required documentation must be submitted with your completed application packet. If you are applying via the Internet, you may mail (click here for mailing addres: http://www.ci.portland.or.us/jobs/locations.htm#mail ) or fax (503) 823-4156 only your completed Veteran’s Preference Form and required documentation, referencing the recruitment you are applying for, or deliver it to our office in person.
Non-citizen applicants must be authorized to work in the United States at time of application.

Minorities, women, and qualified individuals with disabilities are urged to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation for the job testing processes, the requests must be made to the Analyst(s) named below or to the Human Resources Bureau Receptionist no later than the closing date of this announcement.

Bureau of Human Resources
Assistant Archivist – 7306
Jarvez D. Hall, Senior Human Resources Analyst, (503)823-5738

Posted: 06/22/09

An Equal Opportunity Employer

POSTING: http://www.ci.portland.or.us/jobs/09-123/09-123.htm

ONLINE APPLICATION: https://www.ci.portland.or.us/Jobs/General/checkin.asp?JobId=09-123&ApplType=genjobap.asp&VisitorId=0

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