Assistant Coordinator, Visual Media Resources, Bard Graduate Center

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Assistant Coordinator, Visual Media Resources

Department: Visual Media Resources
Reports to: Chief Librarian

The Bard Graduate Center, a graduate institute affiliated with Bard College, offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, economic history, history of technology, philosophy, anthropology, and archaeology.

The Visual Media Resources Department seeks an assistant coordinator to help maintain the Bard Graduate Center’s collection of images used for teaching. The image collection consists of approximately 50,000 slides and 18,000 digital images that are made available for students and faculty using MDID (the Madison Digital Image Database). The Visual Media Resources Department also provides equipment, support, and training for students and faculty using visual resources, and is currently transitioning the slide collection to a fully digital platform.

Responsibilities include:

Image Production, Processing, and Workflow

  • Oversee image production.  Enter faculty book and slide image orders into Filemaker Pro database; print order and image lists; scan slide or book images and correct in Photoshop; prepare image orders for cataloging.
  • Manage image uploads to MDID image delivery system.
  • Supervise work-study students and ongoing scanning projects.
  • Manage and monitor image backup-servers maintained by IT.  Maintain organization of images on external hard rive; backup images to network server; organize CD backup project.
  • Maintain VMR equipment and calibrate monitors and scanners.

Student and Faculty Services

  • Assist students and faculty with scanning, Photoshop, PowerPoint, CD burning, ArtStor, MDID, digital cameras, and digital voice recorders.  Help faculty locate, organize, store, and present images. Work with Senior Coordinator and Library staff to provide workshops and instruction.
  • Work with Senior Coordinator to provide A/V support for events hosted by Academic Programs and for regularly scheduled classes during the academic year.
  • Develop and maintain online and offline documentation for image research, copy stand photography and scanning, and presenting digital images.
  • Manage user accounts in MDID.


  • Submit check requisitions
  • Order office supplies and printer cartridges
  • Maintain departmental forms (order forms, equipment signup and reserve sheets)
  • Perform weekly maintenance on equipment


  • Thorough knowledge of digital imaging, scanning and image correction in Photoshop, digital cameras, copy stand photography, digital voice recorders, ArtStor, PowerPoint, and MDID or similar platform, and general knowledge of computers and related technology.
  • Familiarity with Filemaker Pro or similar library or museum collection database.
  • Service-oriented, detail-oriented, and able to multitask.
  • Excellent knowledge of art history, architectural history, or the history of decorative arts.  B.A. in art history or related field.
  • Working knowledge of French, German, or Italian desirable.

Please send letter of interest, including salary requirements, resume, and a list of three references to:

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