Digital Special Collections Program Coordinator, California Digital Library (Oakland, CA)


The California Digital Library (CDL) is a collaborative effort of the ten campuses of the University of California designed to enable the University of California’s libraries to continue to meet the informational needs ot University of California faculty and students in the 21st century. The CDL assumes a leadership role in providing digital content to the citizens of the state, develops systems that encourage resource sharing and provides for a focus for the development of strategies and intiatives that guide the University’s libraries through the transition to the digital future.

Reporting to the Director of Digital Special Collections (DSC), the DSC Program Coordinator will provide planning, project management, marketing, outreach, and communications support for DSC programs, including UC Image Service, Online Archive of California (OAC), and Calisphere. In addition, this position may provide support to other projects for the Collection Development and Management Program, as needed.


  • Serve as liaison with vendors to load CDL licensed content into vendor-hosted systems, and specify needed upgrades to vendor-hosted systems.
  • Assist the Digital Special Collections Director in shaping program goals.
  • Establish and implement guidelines to maintain communication and working relationships with stakeholders, content contributors, and primary users.
  • Communicate with campus staff about new DSC system features, ongoing developments, standards and requirements, planned maintenance, or unexpected problems that require interpreting technical information for a general audience.
  • Write summaries, announcements, or extended descriptions of developments to DSC systems (and tools and services, as needed).
  • Coordinate marketing activities, such as staffing conference booths, overseeing the creation of outreach materials, and updating an online newsletter, to promote the use of publicly available content hosted by DSC systems.
  • Maintain CDL websites for program and project descriptions and status.
  • Participate in other communications, marketing, and outreach activities as they pertain to DSC programs.
  • Participate in national activities related to image and new media management in digital libraries and in broader arenas, where applicable.
  • Participate in professional development activities and acquire new technical and professional skills as they support DSC initiatives.
  • Represents CDL and DSC programs to library, archival, and museum communities through participation in professional organizations, presentations at conferences, consultation and review work, publications, and other outreach activities as appropriate.

Job Requirements

  • Academic preparation from college (preferably Masters) with theoretical knowledge in library and information sciences and three – four years experience in an academic research library technical and/or public services department, museum collections management department; or an equivalent combination of education and experience.
  • Demonstrated success in project management, including documentation of project functions and activities as necessary. Ability to meet deadlines in an efficient and quality-oriented manner.
  • Excellent verbal and written communication and interpersonal skills, and ability to work effectively with diverse constituencies, such as faculty and librarians, archivists, museum curators and K-12 teachers.
  • Familiarity with and/or interest in digital image and new media initiatives and issues relating to the transition from analog to digital objects in a scholarly environment and in cultural heritage institutions.
  • Knowledge of metadata formats and standards such as VRA core, EAD, MARC, Dublin Core, and TEI.
  • Knowledge of digital library challenges and trends
  • Experience managing projects involving multiple institutions and teams that are in geographically distributed environments.
  • Ability to analyze metadata, usage statistics, user feedback and assessment information in order to develop functional specifications or recommendations for programmers and other technical staff
  • Knowledge of practices and environment of K-12 educators

Leave a Reply

Your email address will not be published. Required fields are marked *