Cataloging Projects Librarian, Newberry Library


Job Title: Cataloging Projects Librarian
Organization: The Newberry Library
Location: Chicago, Illinois,

SUMMARY: Reporting to the Cataloging Projects Manager, the Cataloging Projects Librarian is a member of the Cataloging Section in the department of Collection Services. Working with the Cataloging Projects Manager and the Principal Cataloging Librarian, the position performs original and copy cataloging in support of funded cataloging projects. Currently this includes the Roger S. Baskes Collection of atlases and books with maps; the McCormick Theological Seminary Collection; work related to the recently completed Retrospective Conversion Project; and several smaller funded projects. Successful performance of the duties of this position requires a high degree of skill, attention to detail, good judgment, and flexibility.

The Newberry Library’s Strategic Plan in 2008 has identified as a high priority the need to increase cataloging output and reduce the backlog of unprocessed materials. This position will join the effort of all of Collection Services staff to achieve these goals.


  • Performs original and copy cataloging in a variety of formats, subjects, and languages, from all periods.
  • Creates and edits records in OCLC WorldCat and the Library’s online catalog, Ex Libris Voyager.
  • Applies current cataloging and description resources to meet national standards, consortium requirements, and local specifications for managing print and digital collections.
  • Formats may include, but are not limited to: monographs, serials, graphics, sound and video recordings, computer files, online resources, scores, microforms, manuscripts (individual and collections), and digital materials. A special emphasis is placed on cartographic materials.
  • May participate in directing the work of copy catalogers.

Participates in the Department’s goals to process uncataloged materials.

  • Joins other cataloging staff in efforts to provide improved bibliographic control, access, and management to unprocessed, partially processed, and inadequately cataloged materials in any format.
  • Works with the Principal Cataloging Librarian and Cataloging Projects Manager to determine appropriate level of cataloging (full, minimal or collection-level) for such materials.

Participates in cataloging maintenance activities

  • Participates in the Cataloging Management Group
  • Under the direction of the Principal Cataloging Librarian helps resolve, as needed, problems with authority, bibliographic, holdings, and item records in the online catalog.

Follows the policies, procedures, and workflow of the department.

  • Pays close attention to quality and quantity of cataloging output.
  • Effectively manages time.
  • Provides input for improving departmental activities.

Participates in staff development activities

  • Keeps abreast of current trends and developments in professional librarianship and cataloging through professional reading, participation in online forums, workshops.
  • May participate in divisional and institution-wide activities.
  • Performs all other tasks or activities needed for the achievement of departmental goals.


  • ALA-accredited master’s degree in library or information science.
  • At least 2 years current full time professional cataloging experience with a variety of formats in an academic or research library using OCLC WorldCat and a local library system (Ex Libris Voyager preferred). Experience with cataloging special collections materials preferred.
  • Experience applying current cataloging standards, practices and tools, such as AACR2r, LC classification, LC subject headings, and MARC21 formats for bibliographic, holdings and authority data.
  • Experience using tools and resources for describing and providing access to special formats and materials, such as DCRM(B), Graphic Materials, Cartographic Material: A manual, Dublin Core, RBMS thesauri, AAT, TGM, and others.
  • Working knowledge and understanding of the use of bibliographic reference tools appropriate to special materials (such as descriptive bibliographies, foreign language dictionaries, etc.)
  • Proficiency in one European language, Latin and/or German preferred, with bibliographic knowledge of other languages.
  • BA degree in the humanities or graduate level humanities courses (preferred).
  • Knowledge of the issues confronting libraries from the growth of the Web and expectations of Web users.
  • Knowledge of current trends and developments in professional librarianship and cataloging.
  • Demonstrated capability and proficiency with personal computers and software relevant to library, technical services and cataloging activities.
  • Excellent communication and interpersonal skills.
  • Excellent organizational, time management, and project management skills.
  • Ability to work effectively with others or independently.
  • Responsive to changing needs and priorities.

SCHEDULE: Full time, 35 hours/week, Monday through Friday; exempt status. These are 2-year term positions with the possibility of renewal.

SALARY: Commensurate with qualifications and experience.

BENEFITS: Group life, health, dental, and vision insurance; fifteen days vacation the first year, twenty days thereafter; two personal days and six paid holidays annually; discount in bookstore and book purchasing service; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

AVAILABLE: Immediately

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