Alliance for Young Artists and Writers Intern – New York

Duration: 4 months

Reports to:  Associate Executive Director, Alliance for Young Artists and Writers

Project: Research the history of and create archiving system for The Scholastic Art & Writing Awards

Background: The Scholastic Art and Writing Awards were founded in 1923 to recognize and reward exceptionally talented teenagers. The Awards have identified many young Americans who have gone on to become celebrated artists and writers, including Richard Avedon, Joyce Maynard, Sylvia Plath, Philip Pearlstein, Truman Capote, Joyce Carol Oates and Andy Warhol. The bulk of the Awards’ archives are housed at Scholastic Inc., but the archives are not complete and there isn’t a clear, systematic process to record and preserve archival materials and collect current materials. Currently, the nonprofit Alliance receives over 100,000 submissions of art and writing by creative teenagers across the country, submitted to The Scholastic Art & Writing Awards.

Intern would be expected to:
•    Review and catalog the materials on hand and design a system for organizing archives and a logic for collecting and cataloging future art and writing submissions.
•    Create a comprehensive, searchable list of award winners with keyword descriptions of their works.
•    Include the following information in database design: winning students first/last names; year of award; student email, school, city, state; parent phone number; art/writing category; name of work; whether student won a portfolio award; and link to the work.
•    Document what the Alliance currently has on file and identify missing pieces.
•    Research history of: different awards categories; jurors; regional programs.
•    Research: exhibition venues; publications; scholarships; sponsors; board of directors, honorees; Press and other promotion – radio shows, tv interviews, etc.
•    Design a system that can be provided to regional programs (some 45-years old) for their own local archive projects.
•    Make recommendations for posting the archives online as a resource for scholars artists, teachers and students.

Ideal candidates are Graduate Students in Library Science or Art History

Contact: Bryan Doerries,
Associate Executive Director, Programs
bdoerries@scholastic.com; 212.343.7783

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