Project Archivist – Avery Architectural and Fine Arts Library



The Avery Architectural and Fine Arts Library, is searching for an experienced archivist to process the architectural drawings and project records of the New York architectural firm Emery Roth & Sons. This position will be funded for 15 months with the possibility of extension. Funding for the position will begin on the selectee’s start date. The collection covers the production of the firm’s post-1950 work and includes records of several significant Manhattan office buildings as well as project papers.  The Drawings and Archives consist of more than 1 million architectural drawings, photographs, manuscripts, and other architectural archives.  The department is part of the Avery Library, a leading research library on architecture, historic preservation, art history, painting, sculpture, graphic arts, decorative arts, city planning, real estate, and archaeology.  The Library contains more than 400,000 volumes and receives approximately 1,900 periodicals.

Working under the supervision of the Curator of Drawing and Archives, the Project Archivist will be responsible for:

– Processing architectural drawings, including ordering of projects, description of drawings by title, date, associated architects, genres, among other metadata, and coordinating drawings with archival materials.                                                                                                                                      

– Processing architectural project files, including ordering of files, description of contents, re-housing as necessary, and coordinating archival materials with architectural drawings.

– Arranging and describing architectural collections in an electronic database following DACS and other emerging standards.  Includes searching, authority work, description & subject analysis.

– Assigning, revising, and training support staff and students to provide assistance with tasks above, including inputting, processing, and research in archival files.  The position will also be responsible for other duties as assigned.            

Requirements are:  ALA accredited MLS with formal course work in archives administration or an MA in archival management, and two years related experience, or an equivalent combination of education and experience.  The incumbent must have thorough knowledge of archival processing and preservation theories and procedure; working knowledge of Microsoft Access; ability to work effectively, both independently and as a member or a team; ability to combine accuracy and efficiency; proven organizational and supervisory skills; proven interpersonal skills.  Must be able to lift and carry heavy boxes and must be able to climb ladders.

This position has been classified as a PC I position.  Salary is commensurate with experience.  We offer excellent benefits including 100% Columbia tuition exemption for self and family and assistance with University housing.  Columbia will also pay 50% tuition for your dependent child who is a candidate for an undergraduate degree at another accredited college or university.

One of the world’s leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community.  Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City.  The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services.  The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership.

For immediate consideration please e-mail your resume and the names/contact information for 3 references to:  

or send it to:

Human Resources

Columbia University

Box 18

Butler Library

MC 1104

535 West 114th Street

New York, NY 10027

Please reference Search # UL70107003 and include your e-mail address. 

Applications will be accepted immediately and until the position is filled; however, applications submitted before April 7, 2007 will receive priority consideration.

Columbia University is an Equal Opportunity/Affirmative Action employer.  Minorities and women are encouraged to apply.

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